For many companies, part of their workflow process involves heavy reliance on fax communications to exchange critical paperwork with customers, suppliers, and perhaps agencies at the city, state or federal level. Fax communications are critical to keeping administrative operations running smoothly. Such a heavy fax load can require numerous standalone fax machines. Ask yourself this question: "If our fax goes down, are we unable to process XYZ forms, which could impact many aspects of our business?"
A fax server allows every PC on the network to send and receive electronic faxes, using email, print to fax, or other business applications. The server uses fax-over internet protocol (FoIP), completely eliminating the need for expensive fax hardware and telecommunications equipment. It removes the cost of the fax board and multiple phone lines, along with unnecessary supply expenses for toner and paper. A fax server can provide competitive per-page fax costs against your current telephone service provider.
With a fax server, your business receives all faxes on the fax server, which is definitely more reliable than a fax machine -- never lose a fax again! No more misplaced orders. Respond to faxes from customers or vendors in seconds, turning fax into a more effective medium of communication.
The fax server can be connected to one or many copiers and multifunctional devices in your office. A fax server delivers faxes just like email. And like email, the system can archive every fax that has been sent or received by your company, giving you secure access to any fax, in any form, from your web browser. You'll know what was sent, when, and who received it. This creates an audit trail for regulatory or compliance issues and means critical information is always at your fingertips, not lost in the bottom of the pile or, worse, tossed in the wastebasket.
Plus, fax server technology is the GREEN way to fax. It reduces paper waste since you print only what you need.
Check out fax server technology -- Cobb can help you understand all your options and how they can benefit your specific business.