It seems every office today has a sea of desktop printers, many of which are not being used.
That’s right, they just sit there.
Some are broken.
Some are out of ink.
Some have such low print quality that people wish they would just disappear!
Take control of your printing costs
Research by several leading firms has shown that organizations spend as much as 15% of annual revenue on document production, management and distribution. Assessing your network and rerouting documents to more efficient printers reduces costs, improves productivity and increases efficiency. Upgrading printers can also eliminate bottlenecks and improve diagnostics. By developing a strategy to tackle this prevalent office problem, you can:
- Save 10% to 30% on your total printing costs.
- Reduce the cost of parts and supplies.
- Proactively monitor your printer supply levels and service needs.
- Enable less IT focus on printing devices.
Local document management companies offer Managed Print Services, also known as “MPS”. It’s very effective for controlling office printing costs. Everybody is looking at MPS these days and trying to figure out how to make it work for their company.
How Managed Print Services can work for your company
Here’s a good example of how Managed Print Services can work for your company:
A Richmond-based medical practice had more than 35 copiers and printers from a variety of vendors spread throughout its multiple locations and spent a small fortune annually on toners and supplies. Practice administrators spent too much time barely containing the “mass chaos” of numerous vendors, service agreements and multiple monthly invoices.
The Practice Administrator brought this chaos to Cobb Technologies looking for a cost-effective, highly-productive solution. One that would help manage the practice’s ongoing needs for high-quality, high-efficiency printing and copying of patient records, education materials and billing information.
Cobb experts performed a print audit to assess the practice’s current equipment inventory, supplies usage and ongoing printing costs. They also found out the specific needs and functions required by individual departments within the practice, such as billing, patient records, patient care, etc. Armed with this information, Cobb was able to recommend a cost-saving restructuring of all of the practice’ office equipment.
The results?
• Measureable savings in overall printing costs
• Proactive maintenance and supplies fulfillment on their entire fleet
• A healthier, more efficient fleet
• Less IT focus on printers
• Peace of mind
So, in summary, if you are drowning in the costs associated with all those desktop printers….there is hope! Find a local document management company you trust and let them work to find ways to save you money. Trust me…..they will!
